Presenting your research at the 2022 Annual Meeting? Not sure how to prepare or what the experience will be like? Read on for some answers. Contact Angela Schrader, LSA Meetings Associate, if you have questions not addressed below. 

Q:  What technology will be used for the LSA’s 2022 hybrid Annual Meeting?

A:  The majority of the scholarly content – 20-minute papers, posters, organized sessions, and plenary talks – will be given using Slidespiel's virtual platform, and most events will also be held in-person at the conference hotel location in Washington, D.C. Some content – committee meetings, office hours, etc. – will be either in-person or hosted using Zoom or Gather.town. Links will be provided before the events.

The meeting as a whole will be run using virtual meeting software provided by Slidespiel. Attendees will access most features of the meeting through this platform. Therefore it is important for attendees to register in advance of the event, so you can be provided with the credentials necessary to access the sessions you are scheduled to participate in.

Q:  Must I prepare a PowerPoint or similar slide show to accompany my presentation?

A: Virtual poster presenters are required to present a virtual poster, and we strongly recommend that this be in a standard slide format or a pdf format rather than in some of the larger formats used for posters presented at in-person conferences. Posters will be made available on the virtual meeting website for up to a year after the conference. Presenters of 20-minute papers and participants in Organized Sessions are strongly urged, but not required, to prepare a slide show to accompany their presentation. All presentation materials for virtual poster presentations and all paper presentations must be uploaded to the virtual platform PRIOR to the start of the Annual Meeting on January 6th - this will enable the virtual platform techs to make sure there will be no technical difficulties in accessing your slides for presentation while you are in the middle of your session.

Q:  I am presenting scholarly research at the Annual Meeting.  What should I expect?

  • Organized Sessions (Symposia, Workshops, Datablitzes, etc.) will follow the individual schedules and formats they choose. If you are the organizer of an organized session and have not yet provided a one-page session abstract and 150-word abstracts from each presenter to LSA staff, please provide them to Angela Schrader, LSA Meetings Associate, no later than December 15th.
  • 20-minute papers are organized into sessions of up to four papers. As in a live meeting, there will be a session chair, whose job it will be to introduce the speakers, let them know when their time is up, and moderate any question & answer.
  • Poster sessions will be held on Thursday (virtual posters), Friday (in-person posters) and Saturday (in-person posters). These will be in the normal very large plenary sessions. The two in-person poster sessions will be held as normal in the Poster hall at the conference venue, where presenters will discuss their posters with attendees in-person. The Thursday virtual poster session will be an asynchronous event, where presenters will have uploaded their poster presentation documents (pdf or powerpoint, as the presenter chooses) as well as a 3-5 minute pre-recorded set of remarks to the virtual poster session platform; attendees will be able to communicate with presenters via the online chat function, which then generates an email to the presenter which the presenter can reply to at their leisure.

For the virtual format, we recommend that presenters prepare their posters in PowerPoint or similar format. You will present your poster using the Slidespiel virtual platform.

We will also ask you to upload your poster/slide show to the virtual Annual Meeting poster site as soon as possible in advance of the meeting, using a link we will send you. Attendees can reference your poster presentation at any time during the meeting. It will remain there for approximately a year after the meeting.

Each organized, 20-minute paper, and poster session will be attended by a volunteer student room monitor, whose job it will be to contact meeting staff in case of any technical problems, and to aid session chairs in handling Q&A.

Q:  I have never given a virtual presentation before and I am nervous about it.  What can I do to prepare? 

A: Don’t be nervous.

First, your presentation will be given over Zoom, which most of us have had lots of experience with over the past several months. 

Second, you will be among friends – other linguists who are interested in the topic you are presenting on and will be eager to give feedback that will help your research. 

Third, you don’t need a lot of fancy equipment to give a successful presentation. A modest investment in an external microphone can boost your audio quality, but the microphones available on most computers will be fine. 

Please see below for some articles about giving a successful virtual presentation: 

Ten Tips for Giving Effective Virtual Presentations (Stanford Business School). Note that items number 6 “be assisted” and number 10 “be early” will be taken care of by LSA and PSAV staff.

Creating a Video Presentation for a Virtual Conference (UC Davis). Good tips for lighting, dress, etc., and in case you are prerecording your presentation. 

6 Tips for Giving a Fabulous Academic Presentation (Wiley). Not specific to the virtual format, but good suggestions!

Q: I am presenting my work virtually. I would really prefer to pre-record my presentation rather than give it live, but still attend my session to answer q&a? Can I do that? 

If you are presenting your work virtually, we would prefer that you pre-record your presentation in MP4 format, and upload it to the conference website -- ideally, as soon as possible in advance of the meeting -- and then attend your session live for Q&A. If you choose this option, please be sure to wear the same clothes on the day of your session as you did when you recorded your presentation.

Q:  What should I do next?

A: 

1.  Rehearse, rehearse, rehearse!  Rehearse your virtual presentation until you have found background, clothing, and lighting that work well for you. Also practice your presentation with friends and get their feedback on these items as well as on the scholarly content of your paper or poster.

2.  Register for the Annual Meeting. You will need to register for the meeting in order to have access to it as an attendee.

3. If your paper or poster has more than one author, please confirm which author(s) will be presenting at the virtual meeting, by notifying Angela Schrader (LSA Meetings Associate) and Kamilla Kerimova (Slidespiel event manager). You will receive special instructions and links to enter the meeting as a presenter when it is time for you to give your paper or poster, as well as to upload your documents for your presentation. Please also consider providing us with your contact phone number, in addition to your email address - these items of information will ONLY be used to aid you in handling any technical difficulties which might arise before or during your scheduled presentation session.

4. If you are a poster presenter, or if you are planning to pre-record your presentation, please be prepared to upload it to the virtual meeting site as soon as possible in advance of the Annual Meeting.